An Account Holder can generate and print an expense report for auditing/filing purposes to be attached to required receipts. It permanently links the generated Document IDs to each of the related expenses.
To generate an Expense report:
1. Select the Document Ctrl tab;
The Document Control page appears.
2. Select the
Date From and
Date To;
3. Select the
Acct Type from the drop-down list;
The list is limited to the Account types assigned to the Account Holder.
4. Select whether the
List is to contain expense that are documented, undocumented, or both;
5. Select the
Status of the expenses from the drop-down list;
6. Select the
Expense ID or
Document ID;
7. Click
Refresh and the list will reflect the parameters selected above;
8. You can activate the
Select flag in the following ways:
· Select each
Select flag individually;
· Click
Select UnDocumented to activate all
Select flags for expenses with no
Document ID.
Once an expense has a
Document ID, it cannot be selected with any others.
The generated Expense Report appears in a separate browser window where you can print it n portrait or landscape, and in A4 or Letter format.
Clicking on the
Document/Email button, will allow the user to send the document control report via e-mail to an e-mail address (or multiple addresses separated by a semi-colon) entered by the user.
If Transaction Masking is switched on, the following transactions will not appear on the report:
· Transactions in `Private' or `Part-Private' status
· Transactions in `Disputed' or `Dispute Resolved' status
· Transactions that are unlinked to an expense
· Transactions that have not been processed forward from `Waiting Accountholder'
If a breakdown expense was used, its breakdown label will be replaced in the
Expense Type field of the report.
