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Creating Requests For Quotes

A user can create a RFQ from either one of the following places within ProMaster:

· The Actions To Do section of the Home Page

· The Actions To Do section of the Vendor Search page

· The Search Parameters section of the Vendor Search page

To create a RFQ:

1. Click on the Create RFQ icon;

The Create RFQ page appears.

2. Enter the required Merchants the RFQ is to be sent to from the search engine on the right;

You can select as many Merchants as required and you can delete them from the list by highlighting the required merchants and clicking on the Delete Selected Item icon.

3. Enter the Purpose and any Additional Info;

Purpose is mandatory and should state what this RFQ is for.

Additional Info is optional and you can add as much information as necessary.

The following contact details that the merchants will use for replies is automatically populated based on the user's profile:

· Response Date;

· Response To;

· Phone;

· Fax;

· Email.

4. Enter a Description for the item sought after, followed by the Quantity required;

Click Add Item to add more items to the request.

5. Either click Save RFQ or Submit RFQ.

· If you click Save RFQ, the RFQ will appear on the Vendor Search page under the Draft Orders/RFQs section as Draft RFQs status (see Draft RFQs) or in the Status Overview section on the Home Page.

· If you click Submit RFQ, the status will be set to Sent RFQs viewable on the Expense Search page or in the Status Overview section on the Home Page.

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