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Approving Transactions with Bar-Coding (Optional)

If Bar Code Scanning is integrated into your ProMaster application, the bar code allows the Supervisor/Financial Official to scan an expense document barcode directly into the ProMaster application. Once scanned, the transactions related to the Document Control report in question can be processed forward in the workflow.

To approve a transaction with bar-coding:

1. In the Tasks To Do section of the Home Page, click on the associated `Waiting approval' or `Waiting Clearance' icon;

The Approval Tasks page appears.

2. Click the Document Scan button;

The Document Scan pop-up page appears.

3. Either, scan the bar code on the Expense Report submitted by the user, or enter the Document ID manually the click Add;

The document is included in the Documents Scanned list.

4. Click on the Process button.

The Scanned Document Report is presented containing the Document Numbers that have been processed.

Notes:

· The Scanned Document Report is generated once processing is complete.

· The report is not accessible anywhere else in the application.

· The report cannot be re-generated.

Tips:

· To review the details of an expense, click the Review button or its associated Review icon. You may review one expense at any one time.

· To reverse an expense from a `Waiting Approval' or `Waiting Clearance' status, click the Reverse button or its associated Reverse icon. For example, if an expense is in `Waiting Approval', reversing it will revert it to the `Waiting Accountholder' status.

· Click the associated Edit icon to modify the GL coding for an expense waiting approval.

· You may view or add a note to an expense by clicking the associated View Attached Notes icon.

· To delete a Document ID, highlight it and click the Delete selected Document from scanned list icon.

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